Often, it can be challenging to leave work feeling like you accomplished everything on your “to-do” list. In some cases, you may leave with an even longer list than you started with. It is impossible to add more hours into the day. However, learning how to effectively manage your time can increase your chances for workplace productivity. It isn’t difficult to become more productive, but it does take practice. If you are struggling with accomplishing your day to day tasks, try incorporating some of the following tips to increase your workplace productivity.
Stop multitasking
Jumping from too many tasks and phone calls can actually impede on your overall productivity. Psychologists have determined that multitasking can result in loss of time, leaving you even further behind than you started. Commit to one specific task at a time to increase your productivity throughout the day.
Pause notifications
How many times do you check your email, voicemail, and text messages throughout the day? If possible, it is a great idea to pause notifications for a period of the day to avoid distractions as you are working. Then, dedicate a portion of time towards the end of your day to catch up on emails and messages.
Avoid meetings when possible
Meetings can take huge chunks out of our days. While it is probably implausible to avoid all meetings, small meetings that could otherwise be covered through an email or a phone call can save a lot of time in your day. Before agreeing to your next meeting, consider whether or not it could be summed up in other means. Additionally, walking meetings have become a popular option to improve performance and motivation.
Delegate tasks
Are you doing too much? It’s crucial to do an overhaul of your workload and decide what tasks can be offloaded to other team members or even outsourced outside of the company. While you may want to do it all, there is a good chance you can off-load non-priority items from your to-do list.
Take plenty of breaks
Many studies show that the more frequently you take breaks, the more productive you’ll be when returning to work. Not only does taking breaks help avoid burnout, but it is also beneficial because it allows our minds to rest and relax and to come back more refreshed and motivated. Breaks can include anything non-work related such as going for a short walk, reading a book, or engaging in a conversation.